You can export records or aggregated data from an app to a file.
When you export data to a file, you are navigated to the Exported files screen, where you can check the export status and download the exported file.

The Exported files screen displays only the file exports that you have performed yourself.
Exported files are available for download for three days from the time when their export was initiated.

When you export records or aggregated data to a file, you are automatically navigated to the Exported files screen.

To open the Exported files screen manually (e.g., if you want to download an exported file again), click the Settings icon (the gear-shaped icon) at the top of kintone, then click Exported files.

Exported files are listed in descending order based on the date and time specified in the Export started column.
When you are navigated to the Exported files screen after exporting a file, the row of the file you just exported is highlighted. The screen refreshes automatically.

An export's status row will no longer appear after three days have passed from the date and time when the export was initiated.
Files will also no longer appear on the screen if their source app has been deleted or if you no longer have the "Export to file" permission for their app, as such files can no longer be downloaded.

The List of file export status section of the Exported files screen displays the following items for each export.

Displays the date and time when the file export started.

Displays the name of the app from which the data is being exported to a file.

The type of the exported file is displayed as one of the following:

• "Record"
• "Record comments"
• Aggregation result
• Pivot table

The status of the export to file process is indicated by one of the following:

• Waiting
• Processing​
• Completed
• Error​

Displays different information depending on the export status.

• When the status is Waiting:
  A message may appear indicating that the process is queued because other processes are running.

• If Processing is displayed:
  When exporting records or record comments, the number of records successfully exported is displayed in units of 100 records. When exporting the results of a calculation or a pivot table, a message indicating that the export process is ongoing is displayed.

• If the status is "Done":
  The name of the exported file is displayed. Clicking the name allows you to download the file.

  • The file names of the records and the aggregate results are in CSV format and consist of the app name followed by a timestamp (e.g., "Lead Management_20260216T131012+0900.csv").
  • The file name of the record comments is in CSV format, with the app name, a date and time stamp, and "_comments" added (for example, Project Management_20260216T131012+0900_comments.csv).
  • The file name of the Pivot Table export is the app name followed by a timestamp, and the file is in XLSX format (for example, "App Management_20260216T131012+0900.xlsx" ).

• When the status is Error:
  An error message is displayed.

Displays the date and time when the row will be deleted for exports that have the Completed or Error status.
Once the row is deleted, the exported file becomes unavailable for download.
Exported files are available for download for three days from the time when their export was initiated.

This message appears when the export status of records or record comments is "Waiting" or "Processing". You can click "Cancel" to stop the export process.
Note that depending on when you click "Cancel", the data may have already been exported to a file and the process cannot be stopped.
Canceling the Export Process

Lets you delete an export status row.
To delete a row, click the Delete icon and select Delete.

To download an exported CSV file, click its file name.